Executive Administrative Assistant/Sales Support
Executive Administrative Assistant / Sales Support
to the President & Owner
About Managed Care Network, Inc.
Managed Care Network, Inc. is a boutique workers’ compensation, auto, and disability managed care firm built on a simple premise: provide multi-disciplinary expertise for claims teams, promote our customers’ success and outcomes with a high-touch, high-quality business model. For over 30 years, Managed Care Network has delivered premium nurse case management, Prior Authorization Requests, Utilization Review, medical bill review, enhanced specialty bill review services, Smart Pharmacy oversight, and proprietary cost mitigation solutions to self-insured employers, carriers, and third-party administrators across New York State and beyond.
We are a small, high-performing team. Every role here matters. Every person contributes directly to outcomes.
The Opportunity - This is not a support role. This is a growth role.
Managed Care Network’s President & Owner — a credentialed industry leader with more than 30 years of specialized expertise in workers’ compensation, disability, and managed care — is seeking a high-performing professional to serve as her strategic right hand. This is a rare opportunity for someone who is sharp, sales-minded, and driven to make a measurable impact from day one.
You will not be answering phones and filing paperwork. You will be managing projects, moving the sales pipeline, supporting business development initiatives, and ensuring that Managed Care Network’s executive operations run at the level of excellence our clients have come to expect for three decades. You will sit in rooms where decisions are made. You will own initiatives end to end. You will have direct, daily access to one of the most knowledgeable professionals in the industry — and the opportunity to learn, grow, and advance in ways that most roles simply cannot offer.
If you are ambitious, curious, sales-driven, and ready to prove what you are capable of — this is your seat at the table.
What you Will Do
Sales Support & Business Development
– Support the President in managing and advancing the sales pipeline — tracking prospects, follow-up deadlines, and engagement activity
– Coordinate outreach, proposals, and client communications in support of business development initiatives
– Monitor and report on sales metrics, conversion activity, and key performance indicators
– Prepare sales presentations, capability summaries, and client-facing materials with a polished, professional finish
– Assist in identifying new market opportunities and organizing competitive intelligence for executive review
Project Management & Operations
– Own the forward momentum of strategic initiatives — tracking deliverables, deadlines, and accountabilities across all service lines
– Keep cross-functional projects organized and on schedule, proactively identifying risks and surfacing solutions
– Facilitate communication and workflow across departments to ensure operational alignment
– Prepare, analyze, and quality-check monthly, annual, and executive performance reports
– Support marketing initiatives and executive messaging tied to reporting, sales strategy, and business development
Executive & Administrative Support
– Manage executive calendars, scheduling, and daily priorities with precision
– Monitor and triage emails, messages, and time-sensitive requests on behalf of the President
– Coordinate travel, itineraries, and expense reporting
– Prepare and format correspondence, reports, presentations, and executive briefings
– Act as a professional liaison between the President and internal and external stakeholders
Meeting & Event Coordination
– Schedule and coordinate leadership, client, and company-wide meetings
– Prepare agendas, materials, and pre-reads in advance
– Attend meetings to capture notes, decisions, and action items; distribute polished follow-up summaries
Communication & Information Management
– Draft internal and external communications that reflect Managed Care Network’s professionalism and brand voice
– Compile client-facing summaries, annual reports, and executive briefings
– Organize and maintain documentation, files, and records with meticulous accuracy
THE IDEAL CANDIDATE
Skills can be developed. Character cannot. We are looking for someone who brings:
❖ Self-Motivated ❖ Intellectually Curious ❖ Professional
❖ Committed ❖ Flexible ❖ Critical Thinker
❖ Ambitious ❖ Grit & Resilience ❖ Growth-Minded
❖ Consistent ❖ Sound Judgment ❖ Ethical
❖ Positive Attitude ❖ High Capacity ❖ Sales-Oriented
QUALIFICATIONS
– Bachelor’s or Master’s degree in business, project management, marketing, or related field; equivalent professional experience considered
– Demonstrated experience in sales support, business development coordination, or client relationship management
– Background in project management, including planning, execution, and tracking of initiatives
– Experience in marketing, reporting, or content development is a strong plus
– Proven ability to manage multiple high-priority projects simultaneously in a fast-paced environment
– Exceptional written and verbal communication skills with a polished, professional presence
– High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
– High level of discretion, integrity, and sound professional judgment
– Workers’ compensation, healthcare, disability, or insurance industry experience is a plus — not required
Why Managed Care Network
Not every company can offer you what Managed Care Network offers. When you step into this role, you step directly alongside a recognized industry expert who has built a specialized, respected practice over 30+ years — and who is genuinely invested in the growth of the people around her.
At Managed Care Network, you will not disappear into a department. Your work will be seen, your contributions will matter, and your professional development will accelerate. You will gain deep, hands-on exposure to the managed care industry, sales strategy, executive operations, and client services — all within a firm known for its quality, its expertise, and its results.
This is the kind of role that changes the trajectory of a career. Come ready to bring your best.
Job Type: Full-Time Exempt
Pay: $50,000 - $72,000 per year
Location: In Office position. 3000 Alt Blvd. Grand Island, NY 14072
Interested in Applying: Submit your resume and a brief cover letter to HR@managedcarenetwork.com
OR
Managed Care Network is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran or military status, marital status, sexual orientation, gender identity or expression, familial status, domestic violence victim status, arrest or conviction record, or any other characteristic protected by federal, state, or local law. All inquiries are held in strict confidence.an overview of the position here.
